Group Travel Assist uses tools you are already familiar with on a daily basis (such as emails, calendar alerts and invites, document folders and so on) and standard File types (pdf's, jpg, csv ) just brings them together for your Group Travel.
email alerts & email links |
Organizer receive automatic notification when new info is uploaded by users or deadlines pass.
Send email links of files and folders to other users, directing them to specific areas of the hub eg Noticeboard items, new events and more. Send alerts to individuals or groups easily and efficiently and program reminders and more. |
customizable database
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Anything you would normally manage in a spreadsheet can be managed online in your dedicated hub.
Create custom workflows for documents, approval stages and tracking. Dual or single approval process available for organizers, set by organizers per document. |
online document management |
Upload files, bulk uploads, version control, read pdf's, preview media, review dates, comments and watermark files to protect them. Everything you would expect from a document management system.
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calendar and planners |
the calendar is your best friend... calendars will help you keep track of important deadlines, due dates and events.
Calendars allow you to send out quick communications, set reminders, alert groups regarding events and anything you can think of that needs to be prompted. Each user group has their own specific colour coded calendar, so detailed relevant info can be included. |
permission based access |
As the organizer you are in control of all the information on your dedicated hub. There are user categories that you set as the group organizer. E.g. Student Exchange could consist of coordinator (x 2) exchange student and host family grouping.
Users only see information they have been given access to. Permission can be view only, download, publish and/or print to where you grant access. You can give access by group or individual. Many of the permissions are preset for you. It is possible to emulate users to make sure permissions are set to your needs as the organizer. |